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  • Writer's pictureJack Fernley

How To Shoot Live Events In 2023

How To Shoot Live Events In 2023

Learn how to shoot live events and get the systems in place on how to keep a steady stream of them coming in .

Read this article or watch this video on how videographers get live event bookings

Filming live events can be a thrilling and rewarding experience for videographers. From concerts to sports games to corporate events, there is no shortage of opportunities to capture dynamic and exciting footage. However, filming live events also comes with its own set of challenges. Logistical issues, such as limited access or restrictions on camera equipment, can make it difficult to get the shots you need. The unpredictable nature of live events can also require quick thinking and adaptability, as unexpected occurrences can require adjustments to your shot list or camera angles.

Other challenges of filming live events include capturing clear, high-quality audio, dealing with low light conditions, and maintaining focus on fast-moving subjects. These challenges can be overcome with the right preparation and execution, such as investing in high-quality audio equipment and using manual focus to get sharp, focused shots. By anticipating and preparing for these challenges, videographers can effectively capture professional quality footage at live events.

Before we begin...

There are several reasons why some videographers may struggle with filming live events. These can include a lack of planning and preparation, inadequate or poorly functioning equipment, a lack of attention to audio, and a lack of adaptability and flexibility. To increase their chances of success, videographers should carefully plan and prepare for events, invest in high-quality gear, pay attention to audio, and be ready to adapt to changing conditions.

If you're ready to learn how film and to get proper live event clients, let's go!

Heading #1: How do you get booked to shoot a live event?


How do you get booked to shoot a live event?

One simple word:

Cold emailing.

Cold emailing can be a powerful tool for videographers looking to get live event clients. By reaching out to potential clients directly, you can introduce yourself and your services in a professional and compelling way. To be successful with cold emailing, it's important to craft a well-written, personalized message that clearly explains your services and showcases your portfolio.


To make the most of your cold emailing efforts, it's also a good idea to research the potential client's needs and tailor your message accordingly. This can help you demonstrate how your services can meet their specific needs and objectives. Additionally, it's important to be respectful and professional in your communication, as cold emailing can be perceived as intrusive if not done in a courteous manner. By following these tips, you can effectively use cold emailing to get live event clients as a videographer.

Organise a client meeting before the event.

As a videographer, having a client meeting before filming a live event is essential for ensuring a successful outcome. A meeting allows you to build rapport with the client, clarify any details or concerns, and ensure that you are on the same page in terms of the vision for the event. It can also provide an opportunity for you to showcase your portfolio and demonstrate your expertise and professionalism.

Having a client meeting before filming a live event can also help you better understand the client's needs and objectives. This can be especially important for live events, as they can be complex and require a high level of coordination and communication. By organizing a meeting with the client, you can identify any potential challenges or logistical issues and plan accordingly. This can help you deliver professional quality footage that meets the client's expectations.

Overall, having a client meeting before filming a live event is crucial for building a strong working relationship and creating successful, high-quality footage. By being proactive and communicative, you can increase your chances of delivering exceptional results for your clients.

Get an Aaa pass at the event.

An AAA pass, also known as an artist and crew pass, is a type of credential that allows access to restricted areas at a live event. These passes are typically reserved for event staff, vendors, and contractors who need access to areas such as the backstage or production areas in order to perform their duties.

AAA passes are typically issued by the event organizers and are typically accompanied by a badge or wristband that must be worn at all times. In some cases, AAA passes may also grant access to exclusive events or amenities, such as private backstage areas or VIP lounges. These passes are typically non-transferable and may be subject to strict security measures to prevent unauthorized access.


To make a great event highlight video, there are several fundamental considerations to keep in mind. First, it is important to select the right footage. This means choosing the most interesting and dynamic shots that capture the essence of the event. It can also be helpful to include a variety of camera angles and perspectives to add visual interest and give the viewer a sense of being there.

Another fundamental for making a great event highlight video is to have a clear structure and narrative. This can involve using transitions, captions, and other elements to guide the viewer through the video and create a sense of progression. It is also important to consider the music and audio, as the right music and sound effects can add emotional impact and enhance the overall mood of the video.

This is where the zoom or in person meeting comes into play - you have to know what the client is looking for in order to deliver a great video for them.

how do you send the final edit to the client?

There are several software options available for sending video files to a client. Some of the best software options include:

  1. WeTransfer: WeTransfer is a popular file transfer service that allows users to send large files quickly and easily. It has a simple interface and is free to use for files up to 2GB in size.

  2. Dropbox: Dropbox is a cloud storage platform that allows users to store and share files, including video files. It has a wide range of features and can be accessed on a variety of devices.

  3. Google Drive: Google Drive is a cloud storage platform that allows users to store and share files, including video files. It integrates with a range of other Google products and can be accessed on a variety of devices.

  4. Hightail: Hightail is a file transfer service specifically designed for creative professionals, including videographers. It allows users to send large files quickly and easily, and includes a range of features such as file review and collaboration tools.

Overall, these software options offer a range of features and capabilities that can be useful for sending video files to a client. By choosing the software that best meets your needs, you can ensure that you are able to send video files smoothly and efficiently.

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